Department GovernanceAdministrative services

Administrative services

• Scientific direction support
• Coordination of administrative functions and staff
• Institutional communication
• Management of DMSC social media channels
• Management of the UNIFI calendar for department events
• Event organization
• Relations with the "Communication Services" Unit (UP)
• Relations with the School of Human Health Sciences

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• Installation and maintenance of IT equipment
• Relations with SIAF (University IT Center) and external vendors

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• Purchasing for the Department, School of Human Health Sciences, and Specialization Schools
• Issuance of purchase orders
• Payment of domestic and foreign invoices

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• Revenue and budget management
• Financial flow management with affiliated University Hospitals (Careggi, Meyer)
• Monitoring of payables and receivables
• Preparation, monitoring, and amendments of the budget for the Department, School of Human Health Sciences, and Specialization Schools

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• Document registration (Titulus protocol), registers, and publishing on the Official Notice Board
• Current digital and paper archive management
• Functional mailboxes for the administrative office, including certified email (PEC)

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• Commercial activities
• Bailment agreements (comodati d'uso)
• Third-party agreements
• Charitable donations / Endowments
• Monitoring of third-party payments and debt recovery actions
• Relations with the Clinical Trial Center of the Careggi University Hospital
• Stipulation of clinical trial agreements

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• Teaching calls and relative contracts for professors in Bachelor's/Master's Degree programs, Specialization Schools, Master's programs (1st/2nd level), Advanced Courses, qualifying training pathways (30-36-60 ECTS/CFU), and Specialization courses
• Lecture and conference assignments
• Collaboration contracts
• Honorary Fellows (Cultori della Materia)
• Hours allowance increase for activities at decentralized campuses
• Post-graduate course offering
• Teaching logs/registers for Faculty and Researchers
• Teaching logs/registers for Adjunct Professors
• Payment settlement for adjunct professors
• Reporting and monitoring of Master's and Advanced Courses
• Sponsorships

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• Management of the Ph.D. Program in Clinical Sciences
• PerlaPA dashboard (registry of public employee external assignments)

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• Cash fund management
• Reimbursement of small cash expenses

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• Voluntary attendance management
• Inventory
• Verification of economic operator requirements as per Articles 94, 95, and 98 of Legislative Decree 36/2023

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• Cultural and scientific collaboration agreements with foreign Institutions and Universities
• Management of Erasmus+ KA171 projects
• Management of Erasmus+ KA131 traineeships
• Management of Department Internationalization funds
• Visiting professors

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• Safety, Security, and Logistics
• Relations with the Careggi University Hospital (AOUC) for maintenance requests

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• Management of business travel and expense reimbursements for DMSC, School of Human Health Sciences, and Specialization Schools
• Expense reimbursement for external subjects

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• Resolutions and support for governing boards/collegial bodies
• Onboarding/entry into service and assignments for professors and researchers
• Staffing points monitoring (punti organico)
• Support for faculty and researcher recruitment planning
• Patronages / Endorsements

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• Technical and Administrative (T/A) staff attendance management
• Onboarding/entry into service for T/A staff

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• Research fellowship renewals (Assegni di ricerca)
• Research scholarships (Borse di ricerca)
• Research contracts
• Pre-doc research assignments
• Post-doc research assignments

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• Administrative support for the launch, management, monitoring, and financial reporting of research projects
• Management of research centers and joint laboratories
• Preparation of funding newsletters (Infobandi)

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